NIGER DELTA BUDGET MONITORING GROUP

…NDEBUMOG holds a Special Consultative Status with the Economic and Social Council (ECOSOC) of the United Nations.

REQUEST FOR BIDS

F4D-PHASE II-IV (1010400/OXF/SPP/4/3010170/2010200/2019/4) -STRATEGIC PARTNERSHIP PROGRAM’S IMPACT HARVESTING GATHERING FOR CSOs AND OTHER STAKEHOLDERS- REQUEST FOR BIDS-HOTEL SERVICES (ACCOMMODATION AND RELATED MATTERS)– PORT HARCOURT, UYO OR ENUGU FOR JULY/AUGUST 2019

1. Method and Prequalification Process
2. a)Niger Delta Budget Monitoring Group intends to conduct a two-day (SPP’s Impact Harvesting Gathering) activity for civil society and other stakeholders. This event is targeted at harvesting programmatic gains, impacts, testimonies and lessons (learnt) among SPP’s stakeholders. Such will engender synergic derivatives and futuristically assist non-state actors to integrate lessons of (Nigeria’s) Strategic Partnership Program into societal development blueprints.
3. b)Hospitality service providers already registered in our (procurement services) database and are prequalified for this category of services, are hereby, requested to send their bid(s) for this activity and related matters. Location for this activity, shall be, either: Port Harcourt, Uyo or Enugu.  Service providers under this category, which are not prequalified into our database, may complete our prequalification form at: http://localhost/niger-delta/services-vendors-prequalification-form/ and thereafter, proceed to submit a bid for this activity, provided, such is upon acknowledgement of receipt of prequalification documents that meets customary requirements of our Procurement Services Unit, which are (absolutely) free without any cost.
4. Scope of Service

The scope of services to be provided are, accommodation and related services, thus;

1. Toprovide accommodation for stakeholders that are to be invited, including organization’s officials.
2. Toprovide lunch for stakeholders that are to be invited and officials of our organization during this activity.
3. Toprovide tea/coffee, alongside, snacks for stakeholders that are to be invited during this activity.
4. Toprovide (additional) service guarantee, as may be requested by NDEBUMOG for successful hosting of this activity.
5. Facilitymanagers, will agree with NDEBUMOG, on areas, such as, environmental health, general safety, security and effectiveness of facility’s service delivery and related matters during this activity.

3. Requirements/ Submission Procedure
4. i)Bid(s) must be inclusive of normal and discounted (categorized) room rate(s) or collapsible rate for rooms that are to be provided. Such collapsible rates for accommodation, should be, inclusive of superior (categories) of rooms e: g; double-rooms, executive rooms, suites, among others. PLEASE TAKE NOTE!
5. ii)Banqueting component of any bid should state size of hall and sitting capacity, rate for hall, including (if any), available supplementary/auxiliary services that goes along with hall’s hiring. Further information about PAS, projector, flip chat and associated cost (if distinct from hall’s cost), should be included. A separate information about meals, either; buffet- lunch or plated, with full details about the entire lunch pack, should be provided, including (alternative) choices, if available.

iii)  Bid(s) must be accompanied with a guarantee of effective security at the location during the training. Service manpower guarantee is also necessary.

1. iv)Bid(s) should be SEALED and be delivered to:ATTENTION: PROCUREMENT (SERVICES) COMMITTEE “Bid for F4D-PHASE II-IV (1010400/OXF/SPP/4/3010170/2010200/2019/4) STRATEGIC PARTNERSHIP PROGRAM’S IMPACT HARVESTING GATHERING FOR CSOs AND OTHER STAKEHOLDERS”. Submission could be, either, physically to our Head Office or  by email  to: services@nigerdeltabudget.org
2. v)Tariffsheets and fliers, sent formally as a bid or addendum to bid(s), may be accepted, provided, all necessary details are contained therein. Please use additional options to provide further information, which may not be contained in your fliers, if need be. Notwithstanding, requirement 3 (iii) above, must mandatorily be captured (distinctively) in writing.
3. vi)Pleasenote:  Costs of packaging of bid(s) are the responsibility of bidders, including (any) related-cost inconveniencies, which are without any (legal) liability nor commitment for service (activity) award to any bidder by NDEBUMOG. Importantly, NDEBUMOG bears no responsibility or liability to refund such costs, irrespective of an outcome for any bid, either; successful or rejected and therefore, shall not be associated with any liability nor responsibility thereto.

vii)   Successful bidder shall be contacted, whilst those rejected, may be notified formally about rejection of their bids.

5. Dateline

All bids must be received on or before 12: 00PM on Friday 19th of July, 2019.